LICENSES AND DOCUMENTS
Import and export are also bureaucratic processes and, therefore, having specialized and experienced professionals in this area of logistics can make your life easier. This is because the documentation is complex and rigorous, with various administrative, fiscal and foreign exchange details.
At Pearlink Global our freight agents are specialized and are always ready to solve all these details. Thus, your company cares about producing and we to streamline the process.
MAIN DOCUMENTS FOR WHOM IT WILL EXPORT
PROFORMA OR PROFORMA INVOICE INVOICE
It is one of the most used contract models. Formalize and confirm a negotiation. It is the initial document, issued after the parties have expressed their intention to carry out the commercial operation. It is similar to the commercial invoice (definitive), but with characteristics of a budget, ie, does not generate obligation of payment on the part of the buyer. It must be issued in the language of the importing country or in English.
COMMERCIAL OR COMMERCIAL INVOICE
It is the international document issued by the exporter. In the external scope, it is equivalent to the Nota Fiscal. Its validity begins from the exit of the merchandise from the national territory. The Commercial Invoice is essential for the importer to unload the merchandise in his country. It is one of the key documents required by most customs authorities around the world to release shipments and / or shipments. It must be issued in the language of the importing country or in English.
ROMANEIO OR PACKING LIST
Document issued by the exporter for the shipment of goods which are packed in one or more packages and which contain various types of products. The Romaneio is nothing more than a simple list detailing the volumes to be shipped and their contents.
BILL OF LADING
Document issued by the carrier which certifies receipt of the cargo, the conditions of carriage and the obligation to deliver the goods to the legal consignee at the pre-established destination, conferring possession of the goods. This document receives denominations according to the means of transport used:
• Knowledge of Maritime Shipping;
• Air Bill of Lading;
• Knowledge of Road Transport;
• Knowledge of Rail Transport.
CERTIFICATE OF ORIGIN
It is the document provided by the exporter and used by the importer to prove the origin of the goods and qualify for the exemption or reduction of the import tax, as a result of provisions in commercial agreements or the fulfillment of requirements imposed by the legislation of the country of destination.
The issuance of the Certificate of Origin is required for each export operation carried out. Each certificate is strictly linked to a Commercial Invoice. Therefore, if an exporter issues three invoices, he must arrange for the issuance of three certificates, even if all invoices are addressed to the same importer.
CERTIFICATE OR TRANSPORT INSURANCE POLICY
Document required when the sale condition involves the insurance contracting of the merchandise. Must be arranged with the insurance company before shipment of the goods.
LETTER OF CREDIT
In operations carried out under this form of payment, the original of this document is essential for the exporter to be able to carry out the transaction of the transaction with the bank. It must be provided by the importer and issued by a bank of its own choosing, in favor of the exporter, establishing all conditions negotiated between importer and exporter.
DOCUMENTS NEEDED IN BRAZIL
EXPORT REGISTRATION
Electronic document issued and completed in the Integrated Foreign Trade System (Siscomex), directly by the exporter himself or his legal representative. Its purpose is to register the operation for purposes of governmental controls in the commercial, fiscal, foreign exchange and customs areas.
INVOICE
After approval of the Export Register, the next step is the issue of the Nota Fiscal, which must accompany the merchandise from the exit of the establishment until the effective release with the Federal Revenue Service. Must accompany the product only in internal transit.
PROOF OF EXPORT
It is the official document issued by the Federal Revenue Service of Brazil that proves the actual shipment of the merchandise. The EC incorporates the export operation and has legal force for administrative, foreign exchange and fiscal purposes. In the special case of sending baggage, parcels, donations and samples without commercial value, up to the limit of US $ 5 thousand, the RE is dispensed with and replaced by the Summary Order, registered by the RFB server.
CONTRACT OF EXCHANGE
Computerized document for the collection of information, issued by the exchange negotiating bank and formalizing the exchange of foreign currency by national currency.
PURCHASE EXCHANGE CONTRACT – TYPE 01
Document that formalizes the exchange of foreign currency by national currency. In the external sphere, it is equivalent to the Invoice and is valid as of the date of exit of the merchandise from the national territory. This document is indispensable for the importer to release the merchandise in the country of destination.